Article II

Article III

MEMBERSHIP:

1. There shall be three classes of membership: General, Honorary, and Associate.
2. General membership shall be granted to any licensed guide upon application and payment of regular dues and fees.  Only residents of  North Dakota are eligible to be licensed guides or outfitters in North Dakota.
3. Honorary membership shall be with exception of regular dues and may be granted for exceptional merit and service upon recommendation of the Board of Directors.  This shall be a non-voting membership.
4. Associate membership shall be granted to any business upon application and payment of dues.  This shall be a non-voting membership.
5. All memberships shall expire on December 31 of the same year the application is made.
6. No person shall be a member if he or she has been convicted of a violation of any hunting or fishing law(s) during the previous year.
7. Current membership shall be terminated upon convicted of any hunting or fishing law(s).

Article IV

ANNUAL MEETING AND FISCAL YEAR

1. There shall be an annual meeting of the membership of  this association.  A notice of the meeting must be sent to all members 20 days in advance of this meeting.

2. The fiscal year if this association shall be from January 1 to December 31 on the same calendar year. 

Article V

VOTING:

1.  Voting at the annual meetings

a.   Voting at the annual meeting or if any special meeting of the general membership shall be limited to one vote per member who has currently paid membership.

b.   No proxy vote will be permitted at the annual meeting or at any special meeting of the general membership of this association.

2.        Voting of the Board of  Directors

a.   Voting at the Board of Directors meeting may be done by written proxy, addressed to one of the directors present at the meeting.  The addressee director gains one vote thereby.

b.   A duly authenticated written proxy made and presented may be used to complete a quorum at any specific meeting for which it is used.

c.   A proxy shall be limited to any specific subject or may be a general proxy for any business undertaken at a specific meeting.

d.   A proxy shall be limited to the meeting for which it is issued.

e.   Each director is entitled to one vote on a given subject or any given motion.  Each officer shall have one vote at all Board of Directors meetings.

f.    A simple majority of the directors present at the meeting, including those present by proxy, shall constitute a quorum and may pass with a simple majority of those present at any business that may come before them.

g.   A proxy shall be in a form similar to the following:

“I hereby authorize                          To vote for me at the North Dakota Professional Guides and Outfitters Association Board of Director's meeting held on                      , on the subject                         . Signed                           Representing                           .

Article VI

ELECTIONS:

1. The state shall be divided into regions determined by the membership.  Each region will appoint a representative living in that area by the officers of this association to serve on the Board of Directors for a term of one year.

2. At the appropriate annual meeting, the membership shall elect from the membership present, a President, a Vice-President, and a Secretary/Treasurer.  These officials shall take office the day after the annual meeting.

3. The elected officer term shall be for two years.

4. The officers so elected shall govern the Board of Directors and shall serve until duly replaced by election or, in the case of resignation or incapacity, by appointment of a successor.

5. The nominees for the position of officers shall be required to state their willingness to accept the position and that if elected they will serve the NDPGOA to the best of their ability.

Article VII

OFFICERS AND BOARD OF DIRECTORS DUTIES:

1. The Board of directors shall consist of the President, Vice-President, Secretary/Treasurer, and one representative from each region.

2. The Board of Directors shall control and manage the activities, policies, and property of the NDPGOA in accordance with the constitution and by-laws.

3. Minutes shall be kept of all meetings and if requested, read back to the membership at the next annual meeting.

4. All vacancies of the Board of Directors shall be filled by appointment by the remaining Board of Directors.

5. The Board of Directors shall meet as often as deemed necessary for the performance of their duties.

6. Whenever a meeting of the Board of Directors is considered impractical or unnecessary by the President, the Board of Directors shall be authorized to conduct the meeting by correspondence of  telephone and the results recorded by the Secretary/Treasurer.

7. The President shall preside at all meetings, appoint all committees, and shall have the power to perform the duties incidental to his office.

8. The Vice-President shall act in the President's behalf if he is absent or unable to perform the duties of his office because of any cause beyond his control.

9. The Vice-President shall make himself available for consultation to any and all members for the purpose of promoting the welfare of the NDPGOA and have the power to perform the duties of his office.

10. The Secretary/Treasurer shall keep all records of the NDPGOA, serve all members for the meeting, conduct all correspondence, and have the power to perform the duties incidental to the office of Secretary. The Secretary/Treasurer shall also receive and be the custodian of all money of the NDPGOA and shall be authorized to made disbursements there from.  He shall keep accurate records of all income and disbursements and shall present a report at the annual meeting, and in general have the power to perform the duties incidental of  the Office of Treasurer.

Article VIII

AMENDMENTS:

1. The Constitution may be amended to two-thirds of the current paid general membership present at the annual meeting or special meetings called for that purpose.  Notice of a special meeting must be sent to all members 10 days in advance of that meeting.

Article IX

BY-LAWS:

  By-laws may be adopted or amended at the annual meeting or special meeting by a simple majority or the current paid membership present.

  BY-LAWS

1.   FEES AND DUES

A.    The dues of the NDPGOA shall be set by the membership.

2.  HUNTING AND FISHING LEGISLATION

A.   Legislation proposals to be introduced at the request of the NDPGOA shall be presented to the membership at the annual meeting or special meeting.

B.  Legislative action’s affecting hunting and fishing and conservation of associated resources introduced not at the request of the NDPGOA shall, when deemed necessary, be acted upon by the Board of Directors without presentation to the membership.

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